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Things to consider when hiring an

 EVENT VIDEOGRAPHER


Disco Live Event Shoot

What is Event Videography?

Event videography is a video production that captures social and special gatherings onto video. It usually includes post-production or editing of the footage to compile an event video. These events don’t have a particular limit and the possibilities varies greatly from anniversaries or dance competitions to even nightlife events, the range of event videography is limitless.

Remember to ask questions

When hiring an events videographer, make sure to ask as many questions as you need, even a little more than that. Sure, there will always be fine print to read but what follows is a few simple tips and examples on what kind of questions you should probably ask your event videographer.

 

First things first, how long has this person been shooting in the photography/videography business and what is his/her experience level? This can easily tell you whether they are qualified as a skilled photographer or just someone who is looking to make quick cash through a hobby. Knowing whether there will be multiple people involved in shooting the event, is essential. This will affect your budget as expenses could get steep, depending on the extent and duration of the event. Sometimes the videographer, or the person you hired, can do a one-man job but in most cases there will be a co-videographer, associate or even a sound engineer. Together with extra people on the video crew is more equipment needs. However, even a singular videographer can have some pretty sweet gear used in your favour to produce a higher quality video. How many events like yours have they shot in the last few months and is that what you had in mind for your business brand?

Lastly, remember to ask, or even better - set a date - for when you will receive the final production. Will it be delivered? In what format will it be given to you email, PDF presentation, USB or hard copy prints? What would work best for you as the client and for the videographer you hired?

 

The photographer should ask questions too

When you hire the photographer/videographer be sure to inform them on what exactly it is that you need from their service. Be sure to make time for a proper briefing session to avoid any miscommunications and errors. Sit down with them for a discussion over coffee. Tell them exactly what you want in term of the basic details of the project including what they need to shoot, what kind of event it is, what time it starts and till when it carries on. Things like time and date are essential details and almost the most important agreement in hiring a videographer. Some videographers and photographers charge by the hour so be sure to get the timing right and prepare for things to change as the event carries through. Sometimes things get delayed without any control over the circumstances. But a delay is preferable to not having your videographer pitch up at all due to miscommunication of time and dates. Ensure that the photographer/videographer knows what to do and when to show before you even pay the deposit since double bookings are easy mistakes.


What is the process of organising an Event Video?

Briefing

To start the process, after the call or email asking for availability, there should certainly be a briefing to discuss every detail and question. This can happen anywhere from  the client’s office to the photographer’s studio or simply at a coffeeshop in the area between. Again, get solid time and dates. This is important for you, the client, to get exactly what you need from the videographer’s service also so that the videographer understands your objectives.

 

Shooting

On the day of the event and its filming, it is essential for the videographer to be at the venue beforehand - at least an hour to two hours early. This is necessary to get into the job and work on capturing all the necessary footage. There should also be a time gap for after the event, incase it runs after discussed hours. This will obviously be billed but better that then having the videographer pack up and leave to a different engagement - while you’re left with a video of half an event. Be prepared for anything to happen.

 

The Editing

Now that the footage is captured and the event was a success, it's time to make magic happen as the editing and assembly of the video is included in the works. This shouldn't take more than a week to edit but the delivery date should be discussed at the meeting prior to the engagement of the project.

 

The final product delivery

The video is now ready for final showcasing and to be launched online or to be used in a company presentation. Just prior to launch, a first draft should be sent to the client for approval just to make sure they are happy with the product they paid for. Based on the subsequent feedback, any necessary nips, tucks and trims will be made to accomodate the client’s preferences.

Finally, when the client and videographer are both happy with the final cut and that the video meets all the set criterias and objectives, it is time to deliver. With a number of options available on request, the client and videographer should have disclosed on a way to deliver the final goods.



Oliver Karstel is a professional photographer, videographer, designer and creative consultant. I specialise in custom content creation, brand development and marketing | info@oliverkarstel.co.za www.oliverkarstel.co.za | FB.com/oliver.karstel.media | IG.com/oliverkarstel

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Copyright © 2017 Oliver Karstel Photography. All rights reserved



OLIVER KARSTEL

PHOTOGRAPHER AND CREATIVE CONSULTANT

Oliver Karstel is a Pretoria-based South African photographer and creative consultant. As an award-winning photographer and videographer, Oliver has worked with multiple multi-national corporations and organisations including the United Nations (U.N.), NEPAD (African Union), Kal Tire (CA) Thermo King (US), GEA (DE) and PERI (DE and UAE) . Oliver has received accolades from international photography awards including the Moscow International Foto Awards (MIFA), and his work has appeared in publications including INSPADES Magazine and Construction World Magazine. He has worked across the breadth of Southern Africa, West Africa, extending to Northern Europe and the Middle East.

PHOTOGRAPHY



Architecture Photography

Architectural photography is a specialised art form focused on the built environment. Architectural photography succinctly captures the majesty of the subject.
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Construction Photography

Construction photography is similar to architectural photography, in its focus on the built environment; however, the emphasis is placed on beautifying a chaotic construction site.
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Industrial Photography

Industrial photography as an art form focuses on showcasing the magnitude, dynamism, technological innovation and scope of an industrial project or location.
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Interior Photography

Interior photography is a form of architectural photography. Though similar to real estate photography, the difference lies in the primary focus. Interior photography aims to showcase the beauty and detail of a constructed space.
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Portrait Photography

Portrait photography is an established and versatile photographic medium. Portrait photography encompasses fine art portrait photography, corporate portrait photography and more.
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Detail

"Detail" is an ongoing artistic project consisting of works spanning a variety of photographic genres. This project allows me artistic freedom and expression.
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Product Photography

Product photography is a style of commercial photography and is important to any business or brand as it is a visual form of speaking to the audience or consumer. Product photography can be a huge asset to the way you and your business develop and grow.
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Documentary Photography

Documenting real-life events to create a factual report on a specific subject, Documentary photography can be an emotional roller-coaster as the photographer captures all the emotion and storyline in camera.
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VIDEOGRAPHY



Marketing Videos

Marketing videos are created with the sole purpose of simply and effectively informing your customers about your product.
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Showcase Videos

A company showcase video, quite simply put, showcases the best aspects of one's business. I have produced company showcase videos for Thermo King and PERI
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Documentary Videos

Documentaries can be used as a tool to showcase or highlight current events, issues or stories. In the right hands, documentaries are potentially powerful and interesting educational tools.
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Event Videos

Events videos capture events, celebrations, momentous occasions. Events videography is more complex as it requires the use of multiple cameras and excellent lighting abilities.
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Health & Safety Videos

Health and safety videos are used as an educational tool to inform staff and visitors to a company of potential hazards that may be encountered while at work or while visiting certain locations.
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Induction Videos

Induction videos have multiple uses: First and foremost, an induction video introduces and welcomes new employees to a company. Additionally, an induction video may be produced to introduce your company to a new client.
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SPECIALIST PHOTOGRAPHY & VIDEO



Aerial/Drone Photography

Aerial photography offers a unique omniscient perspective that is often unattainable with a standard camera. Hiring an experience drone operator can ensure that your project, site or product is photographed from an all-encompassing and interesting angle.

AERIAL / DRONE PHOTOGRAPHY


Aerial/Drone Videography

Similar to drone photography aerial or drone video creates a beautiful landscape to set the scene for your video, it works great for introductions and chapter breaks it can also be used to showcase the size of your premises, product or fleet in an epic and dramatic way.

AERIAL / DRONE VIDEOGRAPHY


360 & VR Video

360 degree and Virtual Reality Video technology is on a skywards trajectory and it's important for anyone working in this field to stay on top of the latest offering.




360° & VR Video


360° Panoramas & Virtual Tours

360 degree panoramas have opened up a whole new user content experience - with the use of a headset of simply by swivling your phone the photographs captured offer a unique all encompessing experience - these are fantastic to show case large areas like factories, stores or landmarks.


360° Panoramas

360 degree and Virtual Reality Video technology is on a skywards trajectary and it's important for anyone working in this field to stay on top of the latest offering.

FEATURED PROJECT

CLIENTS

united_nations_un_women
nepad_african_union
anglo_american
soundidea_digital_agency
gea_africa_client
thermo_king_truck_refrigeration
kaltire_tyres
peri_formwork_scaffolding_engineering
serco_truck_bodies_trailer
surtee_group_power_of_trading
hugo_boss
crh_africa
world_net_logistics
redefine_property_group
china_telecom
khanda_seating
maksal_copper
braviz_fine_foods
solar_mining_services
wispeco_aluminium
fedics
african_global_funds